THE ROYAL BAHAMAS POLICE FORCE RESERVE
                                                  WELFARE COMMITTEE



Committee Members


PRESIDENT: R/INSP. Edney Gaitor


VICE PRESIDENT: R/CPL. 418 Lavern Scriven Armbrister

2nd VICE PRESIDENT: R/C. 57 Sherene Cartwright

SECRETARY: R/ CPL. 577 Evette Mckinzie

ASST  SECRETARY:  R/SGT. Mazel Dames

TREASURER: R/ SGT. 500 Tyrone Wood

ASST TREASURER:  R/CPL. 147 Vernie Newbold

PUBLIC RELATIONS  OFFICERS:  R/SGT.503 Earnest Burrows
                                                  R/CPL. 46 Lernex Williams

PURPOSE

To regulate the day to day functions of the Reserve Welfare.

OBJECTIVE

To bring about ways and means to assist Reserve Officers and their
families in time of crisis by way of support and/or financial  help.
Assistance to be  rendered as follows:-

•  Purchase of Funeral wreath       
•  Donation of one hundred (100.00) dollars toward funeral        
• Loan to deserving members not exceeding five hundred (500.00) dollars
• Assist in traveling, reference representing the department in cases of disaster illness and death.
• Provide assistance to ill members
• Pay optional cost

• To conduct  programs and events to raise  monies, and to maintain a savings account with a minimum of Two thousand (2,000.00) dollars.
• 
  
FUNCTION

To regulate, sustain and remain committed in bringing about attainable goals to help its members. Family islands will be governed and operated  by these rules,purposes, objectives and functions.

• MISSION
  
  The Police Reserve Welfare Committee is committed to the welfare and well  being of its members and families. It is mindful of the mandate and function,  ever being sensitive and responsive to the needs of its members. The  Welfare Committee serves with unity and loyalty, ever  mindful  to respect the rights of the individual.
   
  
                                                          WELFARE COMMITTEE
           The Reserve Welfare Committee comprises of the following persons:
                                                               President
                                                      1st Vice President
                                                      2nd Vice President
                                                               Secretary
                                                       Assistant Secretary
                                                                Treasurer
                                                      Assistant Treasurer
                                                    Public Relations Officer
                                                                 Members
  
  The function of the Elected Officers are as follows:-
  
  President:
  
  The President is the Official representative and head of the Committee.
• Conducts all committee meetings.
• Call meetings to order and adjoins them at appropriate times.
• Signs approved minutes along with the secretary.
• Hold regular meetings and consults with officers to ensure that details are well planned.
• Signatory to  account.
• Writes committee reports for submission to the Officer in Charge of the Reserves.
• To form a visitation committee.
• Communicate all information as it  relates to sickness, death and concerns of officers.

            1st Vice President

• Assists  the President.
• Preside at meetings in the  absence or upon request of the President.
• Represents the committee upon the request of the President.
• Assumes the duties of the President if this office becomes vacant.

          2nd Vice President

• Assists the President and 1st Vice President
• Presides at meetings in the absence of the President and 1st Vice President.
• To support the aims and objectives of the President.
• To share ideas and views to improve the overall function of the office of President

           Secretary

• Records in the Minute Book brief but  detailed accounts of  the proceedings of general, special and executive meetings.
• Reads and presents the minutes for approval at the next meeting, notes all corrections, which may be necessary and secures the signature of the presiding officer after acceptance.
• Keeps for reference purposes at meetings the Minute Book, copies of all correspondence sent out by the group and a copy of the Welfare Mandate.
• Maintains a file of Reserve Officers.
• Hands over the Minute Book and all other Welfare material to an incoming Secretary following elections or new appointment.

           Assistant Secretary

• Assists the secretary
• Acts in the absence of the secretary

           Treasurer

• Receives and deposits all monies.
• Opens an account(s) in the name of the committee at the bank, approved by committee officers.
• Gives a receipt for all monies received.
• Makes out all check's and pays all bills after authorization.
• Keeps a book showing in  detail receipts and expenditure of Committee funds.
• Preserves all vouchers, receipts, bank statements  and checks for inspection by officers and committee members.
• Presents a financial statement every six (6) months at the request of the President.
• Signs all check's under the signature of the President.
• Keeps a proper record of all reserves as to their monthly  dues and payments and to make same available upon request.
• All withdrawals to be made in check form and approved by the committee.
• Hands over all documents as promptly as possible to his/her successor.

            Assistant Treasurer

• Assists the Treasurer
• Acts in the Treasurer's absence or when requested to do so by the Treasurer.
• Spearhead  visitation committee.
• Visits reserves, regular officers and family members who are detained or unable to function due to illness and to cause a written communication to be circulated to all  formation commanders as to any function and matters of concern.

            Public Relations Officer

• To promote all events and to cause all matters of interest to be communicated to all concerned. To communicate with other Public Relations Officers in The Bahamas and to share with them all matters of interest so that support will  be rendered.
• For all publications and releases to the Press and Police Force Press Officer after Consultation with the Committee and Commandant Police Reserve.

            Committee Members

• Responsible for administrative duties as delegated by the  Committee Officers.
• Assists the Committee in all its planned activities.

            General Meetings

• Reserve Officers are to pay thee dollars (3.00) per month welfare dues.
• Special meetings shall be called by  the President at such times as thought advisable.

            Quorum

• At a call, regular meeting or voting situation, five (5) members including either the President, Vice President or Secretary shall constitute a quorum.

            Nominations/Elections/Appointments

• Election of Officers will be by secret ballot and will be held every three (3) years.
• Nominations to take place three (3) weeks prior to the election date.
• The Officer-in-Charge Reserves shall be responsible for  setting the election date and is empowered to appoint a person to fill an unexpired term of office, which may become vacant.
• All prospective/elected officers must be financial.

            Resignations

•  An elected member may resign at any time  but must serve notice of resignation to the President fourteen (14) days prior to date of resignation. If the President wishes to resign he/she must serve notice to the Committee fourteen (14)  days prior the resignation taking effect. Following a resignation, nominations will be taken and elections held within thirty (30) days of resignation.

            Loans

• All request for loans must be in writing. The Committee will decide if a loan is granted or not. The committee's decision is final.
• The committee will stipulate terms and conditions of repayment.Terms and conditions to be signed  by applicant and witnessed by a committee member.
• Should the applicant default in payment, the President must give notice in writing of their non-payment and  and advise that their failure to make payment be reported to the Commandant , who will take the necessary action to recover such funds.

            Fund Raising

• The Committee is open to conduct fund raising events with the approval of the Reserve Commandant/Officer-in -Charge.
• A report will follow each event.
• Reserve Officers are expected to purchase two (2) tickets at each event where tickets are required.

            Expenditures

• All expenditure in excess of fifty (50.00) dollars must be approved by the committee.
• All expenditure under fifty (50.00) dollars must obtain the  agreement of the President, Vice President and Treasurer.
• Checks shall be signed by the President and Treasurer, but in the absence of one or the other, the Assistant Treasurer shall be empowered to sign.
• All disbursement of the funds must be satisfactorily accounted for and any amount in excess of fifty (50.00) must be paid by check.
• The Treasurer should have in his/her possession Petty Cash not exceeding fifty (50.00) dollars.
• All donations by check or cash should be brought to the attention of the committee for recording and then passed on to the Treasurer for deposit.

            Community Outreach Program

• to promote and maintain functions which will enhance membership with the community, namely recreational, sports competition, teamwork and social functions. These events will increase the physical well being,  team spirit and moral of the reserve body.

            Family IslandsTo be formed

• All family Island Reserves will elect a committee to oversee their affairs. With respect to fund raising, the chairperson or its members will seek the approval of their Commanding Officer in the absence of a Senior Reserve Officer, Assistant Superintendent or from a Regular Senior Officer in Charge of family Island. All functions and transactions to be copied and forwarded to Head Office for record keeping.